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Amanda Hoadley

Digital Marketing Strategist

As a Digital Marketing Strategist with focused expertise in SEO, Amanda researches and analyzes search trends and best practices, and uses technical, on-page and off-page SEO strategies to help clients optimize their search performance. In addition to SEO, Amanda also focuses on content development and analytics, and is a huge fan of Google Data Studio for reporting. She focuses on understanding each client's needs and providing the best SEO advice to help them meet their goals and objectives. 

What Is a Content Calendar and How Do You Create One?

April 23, 2021 | Amanda Hoadley, Digital Marketing Strategist

4 Minute Read

A content calendar, or editorial calendar, shows when and where you plan to publish upcoming content. A content calendar usually includes

  • Upcoming pieces
  • Topic
  • Publication date
  • Author(s)
  • Ghostwriters
  • Working title
  • Possible updates to existing content

Here, for example, is a Northwoods content calendar from 2020:

Example of Northwoods' Blog Content Calendar

Why Is a Content Calendar Important?

If content is king in a company’s marketing strategy, the kingdom must not fall into chaos. The content calendar organizes production and flow of content and provides an at-a-glance overview of how that content advances both short-term and long-term business goals.

The content calendar:

  1. Ensures that your content-related tasks are happening and completed.
  2. Facilitates collaboration and heads off duplication; as employees and/or outside partners team up to create and edit content, it helps to know what everyone in the mix is doing.
  3. Shows everyone in the business the big picture of upcoming content. Departments beyond marketing – notably sales – can plan to leverage that content.


An organized calendar helps your business keep track of existing content and determine the kinds of content the business will need in the short and long-term future.

Key Elements of a Content Calendar

Editorial

Editorial, the most important element of your content calendar, comprises the pieces of content to be published on your site, social media, or podcast. Advance scheduling and regular publishing are your goals.

There is no right or wrong way to plan your content. Some companies fill their content calendar a whole year in advance; independent bloggers plan perhaps a month out. If you know what’s coming next and when it’s coming, you’re on the right track.

The Platform

The platform is the tool for managing your content schedule. Among the many available tools are:

  • Trello
  • An editorial plugin for WordPress
  • Slack
  • Asana
  • Loomy
  • Microsoft Excel
  • Google Calendar
  • Google Sheets

Make sure to choose the right platform. The tool that works for a stand-alone blogger might not work for a marketing team of 20. (Imagine the stream of emails from 20 team members inquiring about content statuses.)

Social Media

Posting content only on your website isn’t good enough. Decide what social media platform such as YouTube, Twitter, Facebook, LinkedIn, etc. to share your content. Doing so will increase your brand awareness, engagement, and allow you to reach a bigger audience.

Future Content Ideas

Yes, be organized. But also be flexible.

The digital marketing world changes quickly. A topic that didn’t exist two months ago could be vital today. An unanticipated bright idea could light up a brainstorming session. Be prepared for occasional calendar disruption, or at least amendment.

When you find good ideas that fall outside current plans, write them down. Find spots for them in the content calendar which, after all, is not Holy Writ.

How to Create a Content Calendar

Creating a content calendar may seem daunting at first, however, once you have everything organized, you’ll notice how helpful they really are. Here are steps to creating a content calendar for any platform you choose.

  1. Make a list of content ideas that best fit your brand persona and niche.
  2. Choose a publication frequency. Do you want to post content once a day? Once a week? Twice a month? This is where you lay out the specifics of your content strategy.
  3. Tentatively match your ideas with a medium and distribution platform. Will the editorial piece take the form of a video, a podcast, a blog article? Will you post it on your website, on YouTube? Twitter or Facebook? This can change, but it’s good to think ahead.
  4. Use the list of content ideas to fill in dates based on your publication frequency.
  5. Keep an eye on new trends and what your competitors are doing. If you notice something eye-catching, add it to your calendar.

Be creative with your calendar to optimize it for your particular business. At Northwoods, for example, when we publish content, its calendar row turns green. So, the calendar works rather like a multi-pronged progress bar. On any given day, we know exactly where we are. 

Why You Need a Content Calendar

A well-thought-out content calendar saves time and energy. It keeps you organized and, most important, it keeps your readers engaged with lively, on-topic, frequently refreshed content.  

A content calendar ensures that your message stays in front of prospects, whether that content aims at general branding, at an early conversion (say, filling out a contact form), or at easing a customer deeper into the sales funnel.

Creating content can be fun but keep the fun in “functional.” The content must be relevant, published regularly, and speak in a voice and about topics that align with your company’s  overall marketing and branding strategy. A content calendar plays a key role in growing your online presence.

To keep up with the latest digital marketing trends, subscribe to our blog emails. Digital marketing is always changing, and we are here to guide you through it. If you need assistance or answers to questions don’t hesitate to contact us.